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Leave & Attendance

Manage time off, track attendance, and schedule shifts — all in one module.

Leave Policies

Create unlimited leave policies in **Leave → Policies**:

  • Policy types: PTO, sick leave, personal, parental, bereavement, custom
  • Accrual rules: Annual grant, monthly accrual, or hourly accrual
  • Carryover: Set maximum carryover days and expiration dates
  • Approval chain: Auto-approve, single manager, or multi-level approval

    • Submitting Leave Requests

    Employees submit requests from the dashboard or **Leave → New Request**. They select the policy, date range, and add optional notes. Managers get an instant notification and can approve/deny from the notification or the leave calendar.

    Leave Calendar

    The team calendar (**Leave → Calendar**) shows a month view of all approved and pending leave. Filter by department to check team coverage before approving requests.

    Attendance Tracking

    Enable clock-in/clock-out in **Leave → Attendance**. Employees can clock in from the dashboard or PWA. The system records timestamps and calculates hours worked.

    Shift Scheduling

    For teams with rotating shifts:

  • Create shift templates in **Leave → Shifts**
  • Assign employees to shifts
  • Employees can request shift swaps (manager approval required)

    • AI Anomaly Detection

    Kova's AI scans leave patterns to detect anomalies — like frequent Monday/Friday absences, leave clustering around holidays, or unusual patterns. Results appear in the leave dashboard with configurable sensitivity.