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Getting Started

Adding Your First Employees

There are three ways to add employees to Kova: manually, via CSV import, or through the hiring pipeline.

Manual Entry

Go to **Employees → Add Employee** and fill in:

  • Required: First name, last name, email, department, start date
  • Optional: Job title, manager, employment type, work location

    • Toggle **"Send invitation email"** to give the employee immediate access to their self-service portal.

    CSV Import

    Go to **Employees → Import** and upload a CSV file. Kova auto-maps common column headers (name, email, department, title, start_date). Review the mapping, fix any errors, and confirm the import.

    **Supported formats:** CSV and XLSX. Maximum 500 rows per import.

    From the Hiring Pipeline

    When you hire a candidate through Kova's ATS, clicking **"Convert to Employee"** automatically creates the employee record and triggers the onboarding workflow.

    Custom Fields

    Need to track data specific to your organization? Go to **Settings → Custom Fields** to create text, number, date, or dropdown fields that appear on every employee profile.

    Employee Statuses

  • Active — Currently employed
  • On Leave — On extended leave
  • Offboarded — No longer with the organization (soft-deleted, data retained)