Vantage Labs

Company Overview

Vantage Labs is a Series A developer-tools startup based in Austin, TX, building API testing infrastructure for enterprise teams. After closing a $12M round, they needed to scale their engineering org fast without sacrificing hiring quality.

The Challenge

With engineering headcount doubling every quarter, their two-person People team was drowning in resumes. The average time-to-hire had ballooned to 47 days, well above the industry benchmark of 30 days for tech roles. Top candidates were accepting competing offers before Vantage could schedule a final interview, and the team had no structured way to evaluate candidates consistently across roles. Manual resume screening alone consumed six hours per week.

The Solution

• 1

  Deployed Kova's AI-powered resume screening to automatically rank and shortlist candidates against role-specific criteria within seconds of application.

• 2

  Used structured scorecards and collaborative evaluation workflows to standardize hiring decisions across hiring managers.

• 3

  Leveraged the built-in ATS pipeline to move candidates through stages with automated status updates, reducing scheduling overhead.

• 4

  Set up automated rejection emails with personalized feedback, improving candidate experience even for non-selected applicants.

The Results

Testimonial

“We posted a senior backend role on a Friday afternoon and had AI-ranked candidates by Monday morning. Our recruiter went from spending half her week screening resumes to focusing entirely on candidate experience. The quality of our shortlists actually went up because the AI catches qualifications we used to miss in manual scans.”